Using remote collaboration and deployment tools, long-term solutions can be put in place allowing for rotation and refresh of playlists as an ongoing supplier relationship.
How your playlists will be delivered and how to play them legally. Whilst streaming services are easily available, I use a small collection of tools that are easy and inexpensive to licence for domestic and commercial settings. Find out more about classifying your event or venue, whether you require my assistance for playback on-site (extra charge as detailed here for events only) what software licences you need and any Performing Rights Society Public Performance Licence you need for your events or venue (commercial only).
Find out more detail about the tools used and how your 100% handcrafted playlists are curated, kept private and delivered, I can help licence and assist with playback of your playlists on site. More information about remote collaboration software is here and my pricing is here.
I can assist with all aspects of delivery, playback and licencing to give you one easy-to-pay invoice ensuring royalty fees are paid to artists and your event or venue is correctly and legally licenced. This not only helps you but supports all the artists and people involved in creating the music. Without the music there would be no playlists!
Domestic events and venues are those where they take place by invitation only (closed to the public) and there is no entrance or ticket fee.
Whilst there may be trading on-site, such as a bar at a wedding, the primary function of the event is either a celebration, showcase or demonstration. Spotify can be used for the entire playlisting journey.
Commercial events and venues are those where they are freely open to the public, such as hospitality and retail settings, or are one-off events (even if there are a series of events) that charge an entrance or ticket fee. Commercial trading is taking place. Spotify is used for curation and collaboration, Soundtrack Your Brand is used for delivery and playback. Additional Public Performance Licences will be required.
Domestic events and venues require no further licences other than Spotify. If the playlists are to be handed over to the customer, the customer will need a Spotify account. If delivery is on-site then I can provide a Spotify Premium account.
Commercial events and venues require a Soundtrack Your Brand and a PRS PPL licence. Find out more here.
Spotify is used for creation and curation during the entire playlisting journey in private playlists shared only with the customer. Domestic playback can take place using Spotify. If playlists require rotation and refresh they will be amended in Spotify, including for commercial events and venues prior to transfer to Soundtrack Your Brand.
Soundtrack Your Brand can be more easily thought of as ‘Spotify for Business’. For commercial events and venues, Soundtrack Your Brand is the legal way of playing music in commercial settings and must be used to ensure the correct royalty payments are correctly administered.
For one-off events and venues I can supply devices, playback software (the music ‘source’), wired and wireless connectivity for Spotify and Soundtrack Your Brand playback. As long as there’s a 3.5mm, 0.25″ or phono input into your on-site amplifier/mixer, your on-site sound system can be used.
Your event or venue will be classed as domestic or commercial. Depending on that classification the delivery and playback will differ slightly.
Commercial PRS PPL licences are an additional required charge and are quoted by PRS, determined by your commercial event or venue attendees, type of event or venue and number of relay stations (speakers in the majority of cases). I can liaise with PRS on behalf of clients.
The classification of your event or venue will determine your delivery and playback pathway. If you have any queries or would like me to talk you through these pathways, or you’re not sure how to classify your event or venue, simply get in touch by clicking the play icon button above – I can liaise with PRS for a PPL licence and do the hard work for you if you have a commercial event!
Click the pathway diagram to zoom in.
These diagrams detail how your playlists can be played legally at your event or venue.
A domestic event or venue is defined as a private setting by invitation only and there is no ticket or entrance fee, for example a wedding or product launch/showcase. Trading can take place (such as a cash bar) but at no point can the event be considered larger than an extravagant private party that is not open to the public (closed entry).
Spotify can be used for the entire playlist journey including handover. Delivery can be remote or on-site. Additional charges apply for on-site attendance, including mileage. Full details are on the plans and pricing page.
A Spotify Premium account is recommended for the client during the creation of playlists and is essential for playback. In the UK, the current cost is £9.99 per month. If I attend on-site, my Spotify Premium account will be used for playback.
Click the diagram to zoom in to see how devices and sound sources can be connected for legal playback.
A commercial event or venue is defined as an open-access setting that is either freely available to the public or there is a ticket charge/entrance fee. Traditionally this covers hospitality (e.g. bars, cafes, hotels), retail (e.g. shops, showrooms), service (e.g. car workshops, hair salons), travel (e.g. travel agents, waiting areas, on-board), leisure (e.g. spas, gyms, cinema) and virtual (e.g. online tours, meetings) and also covers one-off events such as car shows, festivals and wedding fayres.
Spotify is used at the beginning of the playlist journey, but delivery and playback must use Soundtrack Your Brand. A single playback zone will be required at £49 per month (minimum charge for one playback). Delivery can be in either Spotify or Soundtrack Your Brand (client preference) and clients are welcome to invest in their own subscriptions to take full ownership of playlists.
Click the diagram to zoom in to see how devices and sound sources can be connected for legal playback.
Licences are required for Spotify. Additionally, for commercial events and venues, Soundtrack Your Brand and a Performing Rights Society Public Performance Licence, now known as The Music Licence are also required.
Spotify is the music streaming service used for the majority of the playlisting journey. A free account is the minimum but a premium account is recommended at the client’s cost as it an account that contains personal data.
Soundtrack Your Brand is easier thought of as ‘Spotify for Business’. It permits importing of Spotify playlists and rebuilds them using Soundtrack Your Brand’s library. There are rare occasions where Soundtrack Your Brand’s library does not contain a track that is contained in Spotify’s library. I make bespoke substitutions when this happens. Soundtrack Your Brand permits legal playback in commercial environments. Subscriptions can be made direct by clients for complete ownership or I can assist with the addition of playback zones by me – ideal if you would like your playlists rotated and/or refreshed. Each zone costs £49 per month in the UK.
Commercial events and venues require a Public Performance Licence from the Performing Rights Society. This licence is sized according to type of event (one off or recurring) or venue category. The licence also takes into account the number of relay stations (speakers) and anticipated number of attendees. I work with PRS to determine the correct licence and assist clients gaining the correct licence in advance. This licence is required addition to a Soundtrack Your Brand licence.
From the PRS website, “Under The Copyright, Designs and Patents Act 1988, permission is needed from the relevant copyright holders – those people who create music – in order to play or perform music in public. Obtaining TheMusicLicence gives you this permission, in relation to the vast majority of commercially available music. This ranges from grassroots and independent artists and composers through to the biggest names in the business.”
A typical one day event with <500 attendees and one main stage costs approximately £100. The tariffs are all published on the PRS website, see the button link below.
All playlists are created and curated in Spotify and shared with customers for collaborative working, auditioning, agreement, approval and playback – playback is only available for domestic events and venues.
All playlists start in Spotify. Clients need a free account at the minimum but preferably a premium subscription. This currently £9.99 per month in the UK.
Playlists are private to customers. Whilst the URL is shared, the playlists are hidden from anyone without the URL and cannot be discovered by search engines or Spotify search facilities.
At the end of the playlisting journey all playlists are handed over to the customer and removed from the HumanPlaylistr profile. They can be recovered within 14 days of deletion if needed. Client playlists are not cross-pollinated – they are unique to each customer although some tracks may be used more than once.
All commercial playlists must be transferred to the commercial playback service Soundtrack Your Brand for playback on-site.
Import bespoke playlists from Spotify. On the rare occasion a track exists in Spotify but not in Soundtrack Your Brand, a suitable substitute will be included. All Soundtrack Your Brand playlists are checked to match the agreed Spotify playlists.
All commercial royalties are paid through a monthly subscription of £49, a cost borne by the client. This ensures royalties are legally and correctly paid, noting the requirement for additional PRS PPL licence(s).
Clients can take on their own subscription of Soundtrack Your Brand in order to enable remote curation and refresh of playlists (additional charge, POA). Soundtrack Your Brand permits up to 10 playback zones (locations) each at £49 per month, before requesting contact for an enterprise account.
I can be contracted for remote refresh of commercial playlists on an ongoing basis. I will manage playback zones, assist with device procurement and integration with any on-site sound systems.
In the event I cannot assist with on-site sound systems, I have a number of contacts in the AV installation arena I can signpost clients towards.
If you’re not sure how to classify your event or venue, require PRS PPL licence quotations or other licences, or you’d like to talk about how a technical on-site solution would work, including multiple venues, playlists and schedules then please get in touch for a chat. I’m more than happy to talk through your requirements and provide a quote that includes the correct licences and any playback software and hardware.